You've finally started making money. And now you get the minute-by-minute headache of trying to keep track of it all, and decide where all of it should go. And WHERE does it go?! You're busy rockin' and rollin' with what you do best: producing and selling an incredible service/product that will change people's lives--but how in the world are you supposed to manage your life support, aka: the bank? If only your financial goals were as simple as buying your dream guitar: you dream, you save, you purchase...with cash.

Not so simple, right? Somewhere along the line loans, investors, and debtors entered your world. Customers take up most of your time, and you're still trying to manage all those new employees you've just acquired. 

Ready for some HELP? It's time to hand over your QuickBooks files to someone else, but who can you hire that understands the complexities of your small business? Who can wear all the money-hats that you need she or he to wear?

Call Mike McVay, Accountant today and find out the answers. 850.725.5696 - Mike@MikeMcVay.com

Triple Your Business' Efficiency by Using A Virtual Accountant.
Every small business gets to a point where they can no longer handle the accounting themselves, and they need a cost-effective solution to help them grow to the next stage. Before companies hire in-house accountants, they often outsource these services. It's becoming more and more common for small businesses to use a virtual accounting service online. 

There are 3 basic services that will be available to you:
Monthly reporting system : basic number crunching done once a month.
Weekly reporting system : hands-on accounting that can be provided on a daily basis with weekly reports provided.
Daily services include bank account download and coding. FREE payroll services with this service. 

Virtual Bookkeepers USA 
850.725.5696
MIke@MikeMcvay.com

Here you will find comprehensive information about the Greater Pensacola region including a wide range of statistical information and market research about our industries, trade, workforce, demographics, education, taxes and much more. Here are some info you may find interesting. At Virtual Bookkeepers USA we work with these small business entities helping them succeed doing Pensacola, Fl downtown growth. Accounting and payroll are the most important process you must get wright from the beginning. We offer free consulting to help you get on your feet as you start your new business.  

>> Greater Pensacola's June 2015 unemployment rate is 5.4%, the State of Florida's is 5.5%, and U.S. unemployment rate is 5.3% (not seasonally adjusted).

>> Population projected to increase 12% from 2012 to 2020

>> Average age of Greater Pensacola is 38.3 years, in comparison to the State of Florida's average age of 41.

Please contact our Greater Pensacola’s Economic Development Team for further assistance with your research needs.  

Provided by Mike McVay, Accountant - 850-725-5696 - Mike@MikeMcVay.com

Mike McVay with Virtual Bookkeepers USA ask me to write a testimonial of how are accounting works with his company www.VirtualBookkeepersUSA.com

We have used Mike McVay for over 20-years now. I have to say the virtual set-up he has incorporated in his business is truly awesome.

We have 2 businesses. We moved from a monthly service to his daily service for just a small amount more per month. Now when I get to my office in the mornings all my past day transactions from the bank are not only downloaded into the register but are all coded to the proper income and expense accounts. He does our complete payroll processing and did not charge us any extra from our monthly bookkeeping amount. I also work on QuickBooks Online to do all our invoicing and paying bills. If I don’t know where the coding should go, I code it to Ask My Accountant and Mike McVay, Accountant will correct it for me. I know Virtual Bookkeepers USA is a national company but he is located in Pensacola, FL. He offers monthly, weekly and daily bookkeeping at a fair price. At the end of the month his CFO Services take care of my account reconciliations and adjustments. Closing out the end of the year and doing my income taxes for our too S-Corporations is a breeze. Mike has always worked well with us and his prices, quality and communication is far better than his competitors. Thanks Mike!

Monique Carr, President

Blue Angel Tire & Automotive, Inc.

M&D Foreign Car Parts

Apart from helping you through legal and governmental hurdles, accountants can also help your business grow. One of the most popular times to bring an accountant on is when your growth starts accelerating. At that point, you’re falling behind on your financial bookkeeping, you’re hiring more people than you ever expected, and you’re making purchases that will have a tangible impact on your taxes.

You may also be in the market for a loan, either from the bank or from private investors. As soon as you think you might be talking to other people about money, get an accountant. Accountants can help you organize your financial thoughts, explain the logic of your business in the terms of finance, and just generally help you make the right choices for your future.

If you don’t know whether to rent or lease, to hire contractors or new staff, or to take a loan or issue equity, you can get a huge boost from hiring an accountant.

In short, accountants are your friends whenever there’s stress in the business. If things are going really well or really poorly, accountants can help you through the weeds – or the carrot patch, whatever the nice version of weeds is.


Mike McVay, Accountant 
850.725.5696
www.VirtualBookkeepersUSA.com

If you accept GoPayment mobile payments from your customers, did you know you can order a newly redesigned card reader for free?

Benefits of the new card readerThe new free card reader has been completely redesigned to make mobile payments easier and more reliable:

• It works out of the box with QuickBooks GoPayment and QuickBooks Mobile.
• Payments accepted with QuickBooks Mobile are synced automatically to QuickBooks Online.
• It supports a growing list of iOS and Android mobile devices.
• Its new shape and size makes it easy to slip into your pocket when you’re on the go.
• The longer, expandable jack plugs in easily, even on phones with thick cases.
• Reduced swivel and rocking makes swiping smoother and more reliable.
• Capture card data with a single swipe in either direction.

How to order itIf you’re a QuickBooks Payments customer, here’s how to get yours for free.

From the GoPayment mobile app:
Tap Settings > Card Reader Type > Order it here.

From the Merchant Service Center:
Choose Account > Mobile Payments, and then click Order Card Reader in the Quick Links section.

Not using GoPayment yet?GoPayment is a great way to accept payments anywhere you do business. And historical data shows that small business owners who use QuickBooks Online with GoPayment get paid on average twice as fast as those who don’t.

Learn more about features and fees at our QuickBooks Payments page, or download our iOS appor Android app.

P.S. We’re working hard to make sure you’re ready for the EMV transition, and will soon offer a mobile EMV reader for use with the GoPayment app and QuickBooks app. Read more about what EMV is and how Intuit plans to support it.

Are you getting married this summer or in the near future?  If you recently got married or are planning a wedding, the last thing on your mind is taxes.  However, there are some important steps you need to take to avoid stress at tax time. Here are five tips from the IRS for newlyweds to keep in mind. We at Virtual Bookkeepers USA can make this transition easy and affordable. 850-725-5696

1.  Notify the Social Security Administration Report any name change to the Social Security Administration, so your name and Social Security Number will match when you file your next tax return. Informing the SSA of a name change is quite simple. File a Form SS-5, Application for a Social Security Card, at your local SSA office. The form can be downloaded using the link provided or you can obtain one by calling 800-772-1213, or by visiting a local office. –By not taking this step, if you use your married name on your tax return instead of the one that is on file, you can experience significant delays in receiving any tax refunds due to you next filing season.

2.  Notify the IRS If you have a new address you should notify the IRS by sending Form 8822, Change of Address. You may download Form 8822 or order it by calling 800–TAX–FORM (800–829–3676).

3.  Notify the U.S.Postal Service You should also notify the U.S. Postal Service when you move so it can forward any IRS correspondence.  You may do so online by following this link to their website and filling in the required information.

4.  Notify Your Employer Report any name and address changes to your employer(s) to make sure you receive your Form W-2, Wage and Tax Statement, after the end of the year.

5.  Check Your Withholding If both you and your spouse work, your combined income may place you in a higher tax bracket. You can use the IRS Withholding Calculator available on the IRS website to assist you in determining the correct amount of withholding needed for your new filing status (We are available to assist with this, as it can become a little complicated when you start including credits and deductions in the calculation). If necessary, please download a new Form W-4, Employee’s Withholding Allowance Certificate,  which you can print out and give to your employer so they can withhold the correct amount from your pay. — Be careful when adjusting your withholding, because there is a benefit to leaving them as they are.  If you are someone that prefers the larger tax refunds, you might want to leave your withholding alone since that will ensure you a larger refund.  When you file your next years’ taxes, you will file as married-filing-joint, but you will have been paying taxes on your paycheck as if you were still single, which is a higher tax rate.  Of course, we recommend you adjust your taxes so you break even and don’t lend the IRS any money to draw interest on and eventually refund to you, but we know that most people enjoy getting a larger refund no matter what it takes to make it happen.  In either case, it is always recommended that you consult a tax professional, preferably Mike McVay with Virtual Bookkeepers USA, before making any adjustments that could prove detrimental in the long run when taxes are due.